This document provides helpful and actionable information on how to populate a field in Microsoft Access based on the value of an existing field.
- Microsoft Access
- Access to existing data fields
- Open your database in Microsoft Access.
- Highlight the existing field you want to pull data from.
- Click on the “Create” tab and then select the “Query Design” option.
- Add the existing field to the query design window.
- Create a new field in the query design window.
- Put a check mark into the “Show” field from the fields section of the Properties window.
- Select the Junction Table option from the query design window.
- Configure the criteria for the junction field by comparing the existing field with the new field.
- Run the query and then click on the “View” option in the ribbon to confirm that the query ran correctly.
- Save the query.
- Create a form or report by modifying the query in the design view.
- Put a check mark in the “Display” option in the properties window.
- Set the text box’s bound column to the newly created field.
- Run the form or report.
Q1. What fields do I need to populate a field in MS Access?
A1. You need to have your existing field and a new field in order to populate a field in Microsoft Access.
Q2. How do I create a new field in MS Access?
A2. You can create a new field in MS Access by going to the “Create” tab and then selecting the “Query Design” option.
Q3. How do I configure criteria for a junction field?
A3. You can configure criteria for a junction field by comparing the existing field with the new field using the query design window.
Q4. How do I confirm that my query has run successfully?
A4. You can confirm that your query has run successfully by clicking on the “View” option in the ribbon.
Q5. How do I set the text box's bound column?
A5. You can set the text box’s bound column by selecting the newly created field in the Properties window.